Are You Using The Right Tech For Your HR Department?

HR tech comes in different forms and sizes. For businesses that have core mandates other than recruitment, it is important that the right tools are deployed by their HR departments. From being mindful of costs and the security implications of streamlining the on-boarding process with the right Applicant Tracking System, the right tech can boost productivity in your HR department.

Benefits of Using the Right HR Tech

The right HR tech tools make it easy to recruit suitable personnel for your organisation. A modern Applicant Tracking System (ATS) makes it easy to streamline the process while helping you build a pool of potential employees. At the same time, the ATS allows you to build a talent pipeline by nurturing a pool of quality candidates for positions in the future.

Also, the right HR technology reduces the incidents of error by avoiding duplication in data entry. It can significantly improve the onboarding process for new employees. From automatic filing of data extracted from the ATS to tax information, new recruits can start work immediately without the need for extra paper documentation.

Choosing the right HR technology helps you make better management decisions. Because of in-built analytics systems, you are able to measure employee performance more accurately. This forms the basis of compensation packages that rewards hard workers while discouraging slackers.

Within a suite of some HR technology, it is possible to include a learning management software to test and to train your existing employees. This makes it easy to retrain your staff and is more affordable compared to setting up an entirely newly training course outside the office.

Choosing the right HR tech

The benefits of deploying the right HR tech are numerous. In a world of countless options, though, it is important to make the right purchase based on your exact needs.

Determine your needs

Not every HR department might require an ATS, especially if they decide to outsource their recruitment needs. You should examine your needs and objectives before rolling out any platform. Is payroll giving you a headache? Are you planning to revamp your recruitment processes? Do you have a problem with monitoring compliance in your offices across the globe? Each one of these needs will require specific solutions that might not be available in every HR technology out there. Always be mindful of your goals before settling on any tech for your HR department.

Also, your choice of HR technology should be centred on the problems you intend to fix. Communication channels are important within an organisation and so your platforms should provide seamless videoconferencing, for example. Do not focus too much on price or scope of performance. The most expensive tech solutions are not always the best performers.

Demand reliable services

HR technology vendors come in different shapes and sizes. As a business, you should only bet on a service provider who has documented quality customer service. The last thing you want is an absent expert just when there is a bug in your payroll system.

When talking about reliable services, it is important to consider adopting a cloud-based solution for your HR technology systems. Cloud computing helps you remain agile, but you should choose vendors that are compatible with your other platforms. Cloud system incompatibility can be problematic, but with a needs-based approach, you should be able to keep your HR data both available and secure.

Parallel to this is the need for mobile solutions that put your HR department in the field with your workers. You are able to catch data and evaluate them in real time without the fear of losing key performance indicators. Towards this end, focus on HR tech that enables accessibility through an easy-to-use interface. Complexity doesn’t equate accuracy.

Security

Security breaches have become a buzzword in almost all industries these days. Companies both large and small have fallen victim to cybercriminals and the malicious codes they create. In choosing and deploying the right HR technology, ensure that you vet its security systems thoroughly. Offering a beautiful UI/UX is not enough anymore. The best technology solutions are those that give your HR department the freedom and the tools to secure them against third-party infiltration.

Whether it’s double-factor authentication or role-assignment, prioritize the security of your data in all matters. This should apply to your mobile, in-house, and cloud-based platforms.

Conclusion

HR is more than recruitment. It manages the most important subset of your entire organisation: your people. Without the right HR tech, you will be burning lots in terms of money and time to do so little. Consider the needs of your organisation and the security implications of choosing the right technology to boost performance in your HR department.